Chatper Coordinators Report

CSRs are due by midnight of the 1st of each month. In order to minimize file size and the danger of viruses, please do not send reports as attachments. Send them as text in the body of your e-mail. Plain text is preferred over html and rtf for similar reasons, but also ease of reading.

Full Report should be send to us-se-reports@lists.mindseyesociety.org and whitewynd@yahoo.com and your Domain Coordinator.

A copy without Disciplinary action should be sent to the local Domain and Chapter list.

[xxxx] = instructions
<xxxx> = inputs
Please remove the brackets in your report.

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[Subject:] <Chapter-Code> <MM/YYYY>, <Chapter-Name> Status Report

<Chapter-Name>, <Chapter-Code>, <Chapter-City>,
<Chapter-State> -- <MM/YYYY>
Domain: <Domain-Code> [Chapters only (not Independent Chapters)]
Region: SE
Number of members: [paid members with membership numbers]

Chapter Coordinator:
<Member-Name>, <Membership-Number>
Date position attained: <MM/YYYY>
Ordeals passed: [Membership, Coordinators,
Storytellers]

Assistant Chapter Coordinator:
[Complete for each ACC]
<Member-Name>, <Membership-Number>, <ACC-Job-Title>
Ordeals passed: [Membership, Coordinators, Storytellers]

Venue Storyteller(s):
[Complete for each VST; independent chapters only]
<Member-Name>, <Membership-Number>, <VST-Job-Title>
Date position attained: <MM/YYYY>
Ordeals passed: [Membership, Coordinators, Storytellers]

Assistant Venue Storyteller(s):
[Complete for each AVST; independent chapters only]
<Member-Name>, <Membership-Number>, <AVST-Job-Title>
Ordeals passed: [Membership, Coordinators, Storytellers]

==============================

Chapter Borders: [Independent Chapters only. This can
be as simple as Tacoma, WA" or "Pierce County, WA."]
Chapter Address: <Chapter-Street-Address>;
<Chapter-City>, <Chapter-State> <Chapter-Zip>
Chapter Contact E-Mail Address: <Chapter-Email>
Chapter Website: <Chapter-URL>
Created and maintained by: <Member-Name>,
<Membership-Number>
Number of updates this month:

Chapter Newsletter: <Newsletter-Name>
Edited by: <Member-Name>, <Membership-Number>
Last published on: <MM/YYYY>

Chapter Upcoming Schedule of Events:
[complete for each event]
<MM/DD/YYYY>-<Event-Name>, <Event-Location>,
<Event-Description>

Last Chapter meeting: <MM/DD/YYYY>
Next Chapter meeting: <MM/DD/YYYY>
Minutes from last meeting:

==============================

Current Projects:

Problems:

Questions:

Suggestions:

Comments:

Disciplinary actions:
[This section may be stripped from the copy of the
report that goes to the regional reports list if it
contains sensitive information, but a complete copy
must be sent to the RC and ANC. Include warnings.]

==============================

Chapter Finances

Beginning Balance:
Income (Total by Source)
Expenses (Individual Transactions)
Ending Balance:

==============================

Members transferred:
[Complete for each member]
<Member-Name>, <Membership-Number>, <to/from>
<New-Chapter/Domain-Code>
Reason:

Members at MC 9 or Higher:
[Complete for each member]
<Member-Name>, <Membership-Number>, <Member-Class>

Members over 100 Prestige for the month:
[Complete for each member]
<Member-Name>, <Membership-Number>

Members nominated for Regional Prestige:
[Complete for each member]
<Member-Name>, <Membership-Number>

Members nominated for National Prestige:
[Complete for each member]
<Member-Name>, <Membership-Number>

==============================

Chapter Tracked Membership List
[Complete this section for each member, please list
members in alphabetical order.]
------------------------------

Member Name: <Member-Name>
Membership Number: <Membership-Number>
Expiration Date: <MM/DD/YYYY>
E-mail: <Member-Email> [optional line]
Address: [optional line]
Phone: [optional line]
Camarilla positions currently held:
Ordeals passed: [Membership, Coordinators,
Storytellers]

Member Class:
Past Cumulative Total: <past-total>
General: <old> + <new> = <total>
Regional: <old> + <new> = <total>
National: <old> + <new> = <total>
New Cumulative Total: <new-total>

[If there is no award in a category, skip the category
line completely. If previous months' awards are
noted, please include the date of the award, and
make sure to check the cap for those months.]
Administration (80 max): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
City Development (20 max): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Communications and Web Design (50 max):
<monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Community Service (70 max): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Publications (50 max): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Event Service (varies): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Storytelling Support (20 max): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Organizational Service (40 max): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Miscellaneous (varies): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
Exceptional Service (50 max): <monthly-total>
[complete one line for each award]
<Description-of-Activity>, <Award>
------------------------------

==============================

Prestige Awards for Non-Tracked Members
[This section is for members not tracked by the
Chapter; for instance, members outside the chapter who
have earned recognition for working on your
Chapter events.]

[Complete for each member]
<Member-Name>, <Membership-Number>
[Complete one line for each award]
<Date-of-Activity> [MM/DD/YYYY format],
<Description-of-Activity>, <Category>, <Award>

==============================

Report completed by:
<Member-Name>, <Membership-Number>
[this is the person who wrote the report; it's
usually the CC, but not always]

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